Great Lakes AI Solutions: Artificial Intelligence Use Policy
Effective Date: October 1, 2025
Last Updated: January 20, 2026
1. Purpose and Philosophy
At Great Lakes AI Solutions, we believe artificial intelligence (Ai) is a catalyst for human creativity, productivity, and progress—not a replacement for it. Our AI policy showcases our mission, to help organizations harness AI responsibly, ensuring that innovation always aligns with ethical principles, data security, and human oversight.
We are committed to using AI tools transparently, safeguarding our clients’ data, and building trust through every phase of AI development and deployment.
2. Scope
This policy applies to all AI systems, tools, and processes developed, deployed, or used by Great Lakes AI Solutions, including work performed for or on behalf of our clients. It also governs all contractors, partners, and collaborators who work with or on behalf of the company.
Separate internal policies govern employee use of AI within Great Lakes AI Solutions.
3. Approved AI Tools and Platforms
We use a combination of proprietary systems and vetted third-party tools to support our consulting and development work. Approved third-party AI tools currently include:
- OpenAI ChatGPT
- Anthropic Claude
- Google Gemini
- DeepSeek
- Meta LLaMA 3
All third-party AI tools are reviewed and approved by the Great Lakes AI Committee to ensure compliance with security, ethical, and regulatory standards.
4. Ethical Use of AI
Great Lakes AI Solutions adheres to the following principles in all AI activities:
- Transparency: Clients are informed when AI tools contribute to analysis, content, or recommendations.
- Human Oversight: All AI outputs are reviewed and validated by qualified professionals before delivery or deployment.
- Fairness and Non-Discrimination: We design and test systems to reduce bias and promote fairness.
- Accountability: We take responsibility for the systems we develop and the recommendations we deliver.
- Privacy and Consent: Clients may opt out of having their data used in AI model training at any time.
5. Data Privacy and Security
We handle all data entrusted to us with the highest standards of care and confidentiality.
- All data processed by AI systems is stored and transmitted securely using encryption and access controls.
- We comply with applicable regulations including HIPAA, FERPA, GDPR, and other relevant data protection laws, depending on client jurisdiction and sector.
- Data used in AI applications will not be shared, sold, or incorporated into any system training without prior consent.
6. AI Governance
The Great Lakes AI Committee oversees the evaluation, approval, and monitoring of all AI tools and systems used by the organization.
The Committee ensures each tool meets our standards for:
- Ethical and transparent use
- Data security and privacy compliance
- Technical accuracy and reliability
7. Client and Contractor Responsibilities
Contractors, partners, and clients collaborating with Great Lakes AI Solutions agree to uphold the same principles of ethical and secure AI use outlined in this policy.
Any data, models, or systems shared with us must adhere to applicable laws and data protection standards.
8. Training and Education
All team members and contractors receive ongoing training in AI ethics, privacy, and responsible technology use. We also provide clients with guidance and educational resources to support their own responsible adoption of AI technologies.
9. Reporting and Compliance
Concerns about potential misuse of AI, data breaches, or ethical issues should be reported immediately to a designated project lead or the CAIO.
Violations of this policy may result in suspension of services or termination of partnerships.
10. Policy Review
This policy is reviewed at least annually by the Great Lakes AI Solutions to ensure alignment with evolving legal, ethical, and technological standards.